Grade Appeal Policy
Grades are determined solely by individual faculty members. Students who wish to contest a grade given by a faculty member must attempt to resolve the matter with the faculty member concerned. To pursue this appeal, the student must be prepared with evidence as to why the grade posted by the faculty member is in error. If the matter cannot be resolved with the individual faculty member, the student may pursue the appeal by bringing it to the attention of the appropriate department chairperson, who will confer with the faculty member and review all the evidence pertaining to the appeal. Grades may not be changed after graduation except when an error in the recording of a grade has occurred.
Dropping and Adding Courses
Students who wish to drop or add courses should inform the Office of Records and Registration in person and complete either a Drop/Add Form or a Withdrawal Form. Students who fail to fill out the appropriate form and merely stop attending classes will receive an “F’’ grade. After a student has registered, he or she may add courses through the first week of classes. Students have the option of adding into courses as long as they have not met twice during the day and once during the evening or weekend. Permission to add after this period is granted only by the appropriate academic dean.
Students are expected to attend all classes and laboratories. Absence does not excuse a student from the responsibility for class work or assignments that are missed. Repeat absences or lateness that affects student performance will be reflected in the final grade and could lead to a failing grade for the course.
In order to maintain academic integrity at County College of Morris, the college community will not tolerate any forms of academic dishonesty. Examples of unacceptable forms of dishonesty include cheating, copying, fabrication, plagiarism, unauthorized collaboration, submitting someone else’s work as one’s own; dishonesty through the use of technology such as sharing disks, files, or programs; access to, modification of, or transfer of electronic data, system software or computing facilities. The intent of this policy is to promote academic integrity, and to arrest all forms of academic dishonesty.
When incidents of academic dishonesty occur and the faculty member chooses to submit a formal complaint of the incident to the Office of Student Development & Enrollment Management, the Vice President will refer the complaint to the Academic Integrity Review Board, which is composed of faculty, academic administrators, and the Vice President of Student Development & Enrollment Management. The Academic Integrity Review Board will review the circumstances surrounding the incident and make a recommendation of appropriate disciplinary action. Penalties imposed on the student who violates this policy may vary from failing the unit of work to expulsion from the college.
Withdrawing from Individual Classes
To withdraw officially from a course, students must complete a Withdrawal Form available at the Office of Records and Registration. Merely notifying the instructor is not an official withdrawal. Students need to obtain the signature of the faculty member of the class in order to receive the withdrawal designation.
Courses officially dropped before the end of the second week of class will generate a refund of tuition only and no inclusion on the student’s permanent record and do not require the instructor’s signature. Students who officially drop a course after the second week and before 75% of the course is completed will receive a “W’’ designation. Students who do not complete the course and who do not complete the withdrawal process may receive an “F” unless there are extenuating circumstances. If extenuating circumstances prevail, the student must contact the Office of Counseling Services to be considered for the late withdrawal process.
Note to all financial aid recipients: Please contact the Financial Aid Office before withdrawing from classes. Withdrawing may affect the amount of aid you were awarded or the amount of aid you can expect to receive.
Official Withdrawal from College
Students who wish to withdraw officially from the college must complete a withdrawal application form. Students may obtain the form from the Office of Counseling Services. Part-time students may obtain the form from the Office of Records and Registration. The withdrawal will be effective as of the date the student contacts the appropriate department with the request to withdraw.
If a student withdraws from college during the first two weeks of classes, a refund of tuition only will be processed and no courses or grades will be included on the student’s permanent record. If a student withdraws after the second week of classes and before 75% of the term ends, he/she will receive withdrawal designations. However, the faculty member may still assign a grade of “F’’ if he or she properly notified the student by using the Faculty Notification of Possible Failure Form. After 75% of the semester is completed, students are committed to complete the courses and receive grades. A student who fails to officially withdraw will receive a grade of “F.” The “W” designation will not be issued after 75% of the course is completed unless extenuating circumstances prevail or without approval from the faculty member. The student must contact the Office of Counseling Services to document the circumstances and begin the process for filing a late withdrawal request.
Change of Major and Dropping Grades
Students who wish to transfer from one major to another must obtain the appropriate form in the Office of Records and Registration. Before a student may register officially in the new major, the change of the major must be signed by an advisor in the new major.
Students who change majors and achieve a 2.0 grade point average for the first 12 credits in the new major may apply to drop from their cumulative point average all “D’’ and “F’’ calculations for courses previously completed which were particular to the former major and which do not pertain to their new major. Students will have one opportunity to take advantage of this policy to drop grades. If a student decides to change back to their original major, the grades which were removed from their cumulative grade point average will be reinstated.
An Incomplete, “I’’ is a temporary grade given to students who are unable to complete the semester due to illness or other circumstances beyond their control.
Students should present their instructor with a written, valid reason for the missed work. Students are required to make arrangements with their instructors to complete the work within four weeks of the end of the semester (the date of the last scheduled final examination).
Students will receive a grade of “A”, “B”, “C”, “D”, or “F” when the work is completed. If the work is not completed by the end of the four-week period, students will receive an “F.’’
Midterm Advisory Grades
Midterm warning reports are sent to students when they are demonstrating unsatisfactory work and/or lack of attendance through the midpoint of the semester. An unsatisfactory “U” designation indicates that the students performance in the class is unsatisfactory, while the “W” designation indicates that the student should withdraw from the course due to lack of attendance. Midterm warning reports are not mandatory, therefore, not all faculty submit these progress notifications. The “U’’ designation does not appear on the student’s permanent record, while the “W” will appear on the permanent record only in the event the student processes an official withdrawal through the Office of Counseling Services.
Policy on Repeating Courses
Students may repeat any course to increase their knowledge level. This choice is left to the discretion of the student except in cases when the student has received an “F’’ and is required to repeat the course for their particular major.
When repeating a course, the original grade and the repeat grade will appear on the student’s transcript. However, the student’s cumulative average will be computed based on the repeat course grade. Students should be aware of the possible consequences of receiving a grade which is lower than their original grade. For example, if a “D’’ grade is repeated and an “F” is earned on the second attempt, the “F” will replace the “D”.
Students who must take a course for the third time will have their cumulative average computed based on the second and third repeat course grades. The second and third grades are averaged together in the GPA. If a student who repeats a course receives a “W,’’ the original grade will prevail. A student may register for the same course three times (excluding formal withdrawals or where precluded by departmental regulations). However, a student will be blocked from registering on the fourth and subsequent attempts without express permission from the appropriate academic department chairperson and/or division dean.
Students who repeat courses are not eligible to graduate with honors or be included on the Dean’s Honor List for the semester in which they repeated the course.
Academic Probation and Dismissal Policy
A student will be placed on academic probation on the basis of an unsatisfactory Cumulative Point Average (CPA). Four checkpoints are established at 12, 24, 38, and 48 non-credit and credit hours.
A calculation of the CPA is made in a semester in which non-credit and credit hours attempted are equal to or exceed the checkpoint value. No CPA checks are made until the “non-credit/credit hours attempted” checkpoint is reached. Once a student has entered a checkpoint, CPA checks are made each semester to determine the student’s academic standing. If the CPA falls below the probation level, the student will be placed on probation.
Non-credit/Credit Hours Attempted Probation Level
12-23 Below 1.4 CPA
24-37 Below 1.6 CPA
38-47 Below 1.8 CPA
48 and above Below 2.0 CPA
A student on probation who achieves a 2.00 semester grade point average for every semester through the following checkpoint will be permitted to continue through to the next checkpoint in an attempt to bring the CPA up to acceptable minimum standards.
If a student on probation is unable to achieve a 2.00 semester grade point average at the conclusion of the probationary semester (summer and winterim sessions included), he/she will be dismissed and will not be eligible to take any courses for one semester following the dismissal (summer and winterim sessions not included). Such a dismissal may be appealed to the Academic Review Committee. If the Academic Review Committee permits the student to return to County College of Morris, after a dismissal he/she will return on a probationary status and, if dismissed a second time, will not be eligible to take any courses for one year.
After one semester on dismissal, a student may apply for readmission to the college. The student will return on a probationary status and, if dismissed a second time, will not be eligible to take any courses for one year.
Academic Review Committee
The Academic Review Committee shall be composed of the Vice President of Student Development & Enrollment Management, two counselors, two faculty members from each of the three academic divisions and the Director of the Center for Academic Support and Enrichment. The Academic Review Committee shall have jurisdiction to (a) consider appeals by students who have been academically dismissed, and (b) accept applications for readmission following academic dismissal.
The Vice President of Student Development & Enrollment Management shall inform students in writing of their dismissal under this policy and of the right to appeal such dismissal. Students seeking to appeal academic dismissal must submit, within a limited time period, a letter of appeal to the Academic Review Committee, c/o the Office of Student Development & Enrollment Management. Included with this letter should be supporting documentation that offers extenuating circumstances for the student’s past academic performance. The committee will review this letter and, at its discretion, interview the student before making a decision.
The Academic Review Committee shall make a determination regarding the appeal and notify the student in writing of its decision prior to the first day of classes of the semester commencing after the filing of the appeal. The decision of the Academic Review Committee shall be the final decision of the college.
Students who attended County College of Morris in the past with poor academic records and who wish to return to the college without being penalized for a long-standing poor record may declare academic bankruptcy for all courses taken during their initial attendance at the college.
Students may declare academic bankruptcy if there is a five-year interim between the time they took their last course and the time they have been readmitted into the college.
Once academic bankruptcy is declared, the student’s previous record is retained on the transcript with “Academic Bankruptcy’’ indicated. This statement will separate the past from the current course work. The academic bankruptcy policy is printed on the back of the student’s transcript.
When students declare academic bankruptcy, all courses taken during their first affiliation with the college will be included. Selecting only certain courses is not permitted. Also, there is no minimum number of credits required before a student is eligible to declare academic bankruptcy. Students will have one opportunity to take advantage of this policy. Students interested in further information should contact the Office of Records and Registration.
County College of Morris was founded by the citizens of the county with the belief that learning is a lifelong process and that education can improve the quality of life for individuals and society.
County College of Morris is a community of individuals. As such, we must strive to recognize the dignity and worth of each member of our community. It is, therefore, the policy of the college that each individual, regardless of status (student, administrator, support staff or faculty member) must treat every other individual, irrespective of status, rank, title, or position, with dignity and respect.
The college recognizes the diversity of its community. We come from many different backgrounds and include different races, religions, and ethnic ancestry. Learning to understand the differences among us, as well as the similarities, is an important dimension of education, one that continues for a lifetime. Tolerance alone is not enough. Respect and understanding are also needed. We should delight in our differences, and should seek to appreciate the richness and personal growth which our diversity provides us as members of this community.
All students are governed by college rules and regulations. Students are expected to give prompt and courteous attention to all collegiate duties and to respect the property and rights of the college and others. Students also are responsible for their own actions and are expected to maintain proper standards of conduct at all times.
The purpose of the Student Code of Conduct is to protect the college, its academic and social community, and its property from harm resulting from acts of its students that may cause injury or threat of injury. The code defines prohibited conduct and provides imposition of appropriate discipline upon those students whose acts violate its standards of conduct, by means of hearing procedures that afford both prompt disciplinary determinations
and appropriate due process to the alleged violator.
The college has adopted a separate Academic Dishonesty Policy and Procedure which defines acts of academic dishonesty and sets forth the procedure for determining whether academic dishonesty has occurred and, if so, the appropriate discipline to be imposed.
The following acts, when committed by CCM students, shall be deemed misconduct under this code, subject to imposition of discipline under this code. This code applies to conduct engaged in while attending college functions on-campus or off-campus, or functions of college-sponsored organizations conducted on-campus or off-campus.
- Intentionally or recklessly causing physical or psychological harm to any person, or intentionally or recklessly causing reasonable
apprehension of such harm.
- Engaging in hostile, harassing, intimidating, or bullying conduct or disorderly behavior that creates an imminent or perceived risk of violence or damage to property that might impede the teaching/learning environment, or that is likely to cause emotional harm by mocking, ridiculing or disparaging a targeted student or group of students.
- Engaging in abusive or demeaning conduct or obscene gestures directed toward another individual or group of individuals that has the effect of creating a hostile environment and impedes the rights and privileges of other members of the college community.
- Unauthorized use, possession, or storage of any weapon.
- Intentionally initiating or causing to be initiated any false report, warning, or threat of fire, explosion, or other emergency.
- Intentionally or carelessly disrupting college operations or college-sponsored activities.
- Use, possession, distribution or sale of, or being under the influence of, illegal narcotics, chemicals, psychedelic drugs or other dangerous substances unless prescribed by a doctor. (See CCM Substance Abuse Policy.)
- Furnishing false information to the college including forgery, alteration, or misuse of college documents, records, or identification.
- Unauthorized access to, modification of, or transfer of electronic data, system software, or computing facilities or improper use of college-provided technology of any kind.
- Theft of college property, knowing possession of stolen college property, or theft of personal items from campus facilities.
- Destruction, damage or misuse of property of the college or others on campus.
- Failure to comply with reasonable directions of college officials issued in the performance of their duties intended to insure the orderly or safe conduct of college programs, activities or operations, or the proper orderly and safe use of college property.
- Unauthorized presence in or use of college premises, facilities, or property.
- Unauthorized use and/or possession of fireworks on college premises.
- Any gambling that is not authorized by the college or under the laws of the State of New Jersey.
- Unauthorized use or misuse of the college name for soliciting funds or for sponsorship of activities, or on printed matter.
- Violation of college regulations or policies, including campus motor vehicle regulations, the college’s smoking policy, or federal, state, or local laws.
- Violation of the terms of any disciplinary sanction imposed in accordance with this code.
- Unauthorized use of electronic recording or communication devices.
The comprehensive and complete Student Code of Conduct and Disciplinary Appeals Procedures may be obtained from the Office of Student Development and Enrollment Management, Student Community Center, Room 132.
County College of Morris is a smoke-free campus. Smoking is banned in all campus buildings and anywhere on campus grounds. Smoking is only permitted in vehicles not owned by the college. Smoking fines start at $50.00 and increase substantially for every offense thereafter. Fines must be paid within 10 days of the date they are issued. If an appeal is filed and upheld, the fine will be refunded.
Access to Student Files
1. The Family Educational Rights and Privacy Act of 1974, also known as the Buckley Amendment, gives students the right to inspect and review all their educational records except for:
A. Financial records of the student’s parents.
B. Confidential letters or statements placed in the file prior to January 1, 1975.
C. Psychiatric or medical records retained by a professional for treatment purposes.
If students wish to inspect or review their academic records, they must fill out and sign a request form in the Office of Records and Registration. The law permits the college 45 days to respond to such requests, but every effort will be made to accommodate such requests as quickly as possible. Upon receipt of the signed, written request, an appointment will be set up for the student to review the file.
2. The Family Educational Rights and Privacy Act also states that the college may not release educational records or personally identifiable information to any individual agency or organization unless there is the written consent of the student or a court order (subpoena). In the case of a subpoena, the student will be notified by certified mail of the nature of the subpoena. Please contact the Office of Student Development and Enrollment Management if you have any questions concerning this law.
Students have the right to waive their rights to privacy by completing the appropriate form in the Office of Student Development and Enrollment Management.
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Hold on Student Records
Students who fail to meet their obligations to the college, financial or otherwise, will have their academic records placed on "hold" until the obligation is resolved to the satisfaction of the college. No grade report, transcript or diploma will be issued on the student’s behalf until obligations are satisfied in full. Once the obligation is satisfied, it is the student’s responsibility to notify the Office of Registration and Records. Enrollment verification will be issued only for currently attending students.